Access & Privacy Specialist - OOS

Key Responsibilities

Under the direction of the Manager, Access & Privacy, this out-of-scope position is responsible for providing the education, process and policy advice necessary to comply with The Local Authority Freedom of Information and Protection of Privacy Act for the Regina Police Service.

(1) Processes FOI applications related to corporate records and provides advice and assistance on police incident related requests ensuring appropriate forms are completed, fees received and responses are within legislated timelines. 
(2) Assists with providing educational sessions to various sections on LAFOIP application in a law enforcement setting. 
(3) Reviews, redacts and facilitates the compilation of the appropriate records and releases them in accordance with LAFOIP.
(4) Assists in the development of internal policy and procedures ensuring compliance with LAFOIP.
(5) Assists with conducting privacy impact assessments.
(6) Assists with completing monthly privacy audits. 
(7) Responsible for providing advice on breach prevention, management and mitigation.
(8) Responsible for e-mail distribution and responding to inquiries on how to access information.
(9) May Assist with privacy breach investigations and reviews for the Office of the Saskatchewan Information and Privacy Commissioner.
(10) Provides guidance and advice to the Access and Privacy Clerk as needed, includes review of redactions in accordance with LAFOIP. 
(11) Assists in the preparation of the presentation made in response to complaints and appeals under the Act. 
(12) Advises and ensures compliance to information sharing memorandum of understandings with other agencies 
(13) Liaise and act as a resource internally and externally as necessitated by work assignments. 
(14) Other duties as required.

Competencies

(1) ) University degree in Law, Business Administration, Public Administration, or Certified Records Manager or Health Information Professional designation with three years of experience in administering LAFOIP, FOIP or HIPA or the equivalent of at least five years of experience in administering LAFOIP at a senior level may be considered. 
(2)  Preference will be given to candidates who have completed, or are enrolled in the Information Access and Protection of Privacy (IAPP) Certificate. 
(3)   Knowledge of and demonstrated ability in working independently or as a team, showing initiative, accountability, flexibility and adaptability. 
(4)   Leadership: The ability to empower, inspire and influence others to understand, share and work harmoniously toward a common goal or objective. 
(5)   Communication: The ability to articulate clearly and concisely orally and in writing. 
(6)   The ability to develop and review procedures which effectively and efficiently lead to a desired outcome. 
(7)   Computer skills: Excellent working knowledge of Windows, Office applications and records management applications. 
(8)   The ability to apply policies and procedures consistently within the Regina Police Service. 
(9)   The ability to arrange the parts of a project in a logical sequence to achieve a successful outcome. The ability to coordinate their own and the work of others to achieve objectives; including prioritization and meeting deadlines. 
(10) The ability to assess situations, select alternatives and make sound, reasonable decisions.